The IFMS Project is a project within the HSE’s Finance Reform Programme, to introduce a single national integrated finance management and procurement system throughout the Health Sector. This project will provide the HSE with standardised finance and procurement processes and a new operating model based on shared services.
IFMS is a multiyear programme that has made significant progress to date. IFMS is live in Implementation Group (IG)1 in the East of the country and will go live in IG2 and IG3 in April and July 2025 respectively. As a supplier you can expect changes to the way you interact with the HSE.
What does this mean for you as a supplier?
These are the changes you can expect with this new system:
- There will be greater use of electronic documentation e.g. electronic purchase orders, invoicing etc.
- Applicable service providers will be set up on digital catalogues to enable self-service procurement by HSE staff.
- The HSE will move to a centralised management of invoices, meaning a streamlined Accounts Payable process for service providers.
What Supports will be provided to you?
For information on top queries, please refer to our detailed Frequently Asked Questions as follows:
For HSE Suppliers to IFMS Implementation Groups 2 and 3, where IFMS will go live in 2025, please see HSE-Supplier-FAQs--IFMS-IG2-and-I-4.pdf (size 602.7 KB)
Dedicated Supplier Helpdesks will be in place for IG2 and IG3 Go-Live
For HSE Suppliers in IFMS Implementation Group 1 (IG1), to areas where IFMS has already been implemented, please see HSE-Supplier-FAQs--IFMS-IG1.pdf (size 772.4 KB)
You will find further guidance in our IFMS Supplier Good Practice Guide Best-Practice-Guide-for-Suppliers-Invoicing-the-HSE.jpg (size 324.7 KB)
IFMS-IG1-Supplier-Helpdesk.pdf (size 117.3 KB)
Table of areas within each IFMS Implementation Group HSE-IFMS-Implementation-Groups.pdf (size 396.4 KB)
Previous Correspondence to Suppliers in IG2 and IG3
HSE-IFMS-Project-Message-from-Acting-National-Director-of-HSE-Procurement-16.10.24.pdf (size 174.5 KB)
