Information for Suppliers and Vendors

IFMS is a multi-year programme that has made significant progress since going live. As a supplier you can expect changes to the way you interact with the HSE.

The implementation of IFMS will bring the following key changes:

greater use of electronic documentation - electronic purchase orders, invoicing, etc
greater use of digital catalogues
a move to centralised management of invoices, meaning a streamlined Accounts Payable process for service providers

Information below will differ depending on whether IFMS has already been implemented in the region that you are servicing.

List of locations available here

Suppliers already on IFMS

If you are a Supplier on IFMS already, you will retain your vendor number.

Information for Suppliers IG2 and IG3

Key actions to take:

Ensure a valid HSE Purchase Order (PO) number is printed on all invoices. Invoices which do not contain a valid PO will be returned to you, resulting in delayed payment.

You will be given a single vendor number for all HSE orders and services. This means vendors in IG1 will retain their current vendor numbers if they supply to IG2 and/or IG3 areas.

Include your BIC/IBAN on all invoices.

Invoices submitted via email should be in .pdf format. One invoice per PDF. Do not include supporting documents (GRN, Timesheets, etc.). These should be sent to the HSE staff member who issued the PO.