Information for Suppliers and Vendors

The IFMS Project is a project within the HSE’s Finance Reform Programme, to introduce a single national integrated financial management and procurement system throughout the Health Sector. This project will provide the HSE with standardised finance and procurement processes and a new operating model based on shared services.

IFMS is a multiyear programme that has made significant progress to date. IFMS is live in Implementation Group (IG)1 in the East of the country and will go live in IG2 and IG3 in April and July 2025 respectively. As a supplier you can expect changes to the way you interact with the HSE.

What does this mean for you as a supplier?

These are the changes you can expect with this new system:

There will be greater use of electronic documentation e.g. electronic purchase orders, invoicing etc.
Applicable service providers will be set up on digital catalogues to enable self-service procurement by HSE staff.
The HSE will move to a centralised management of invoices, meaning a streamlined Accounts Payable process for service providers.

What Supports will be provided to you?

For information on top queries, please refer to our detailed Frequently Asked Questions as follows:

For HSE Suppliers to IFMS Implementation Groups 2 and 3, where IFMS will go live in 2025, please see IFMS Supplier FAQs Implementation Groups 2 and 3 (PDF, 631 KB, 7 pages)

Dedicated Supplier Helpdesks will be in place for IG2 and IG3 Go-Live

For SE Suppliers in IFMS Implementation Group 1 (IG1), to areas where IFMS has already been implemented, please see IFMS Supplier FAQs Implementation Group 1 (PDF, 758 KB, 7 pages)

You will find further guidance in our IFMS Supplier Good Practice Guide Best Practice Guide for Supplier Invoicing the HSE (PDF, 324 KB, 1 page)

IFMS Implementation Group 1 Supplier Helpdesk (PDF, 117.3 KB, 1 page)

Table of areas within each IFMS Implementation Group HSE IFMS Implementation Groups (PDF, 396 KB, 3 pages)

Interacting with SAP ARIBA (PDF, 275 KB, 4 pages)